Professional services
Software for recruitment and HR agencies
For recruitment and HR agencies, we build the job board, a portal where each candidate manages their profile and applications, and AI-assisted CV reading that fills in the candidate record for you. Recruiters stop copying details out of PDFs and spend their time talking to people. Candidates can see where every application stands.
Typical problems
- Jobs go out on several boards and applications come back through different channels, each in its own format
- Recruiters key in names, contact details, experience and skills from every CV by hand
- Candidates never hear back, so they apply again or start phoning
- Keeping CVs with no retention period or clear consent is a GDPR problem waiting to happen
Suggested bundle
- Job board
- Candidate portal
- AI CV parsing
The recruiter's morning
A recruiter at a hospitality staffing agency starts the day with several open roles for hotels on the Algarve coast, ahead of the summer season. Overnight, dozens of applications arrived. Some candidates applied on the agency's own job board, others through a partner board whose applications flow back automatically.
Every application already has a candidate record. Document intelligence has read each CV and filled in languages, previous hotels, roles held and availability dates, with the original file one click away. The recruiter filters for receptionists who speak German and can start in May, reads the five profiles that match, and moves three to interview. Those three get a link to choose a slot; the rest stay in the pool, with their consent on record, for the next vacancy.
What candidates get
Candidates have their own area, so they are not just a file in someone's inbox:
- One profile, reused across applications, with their CV and certificates
- A clear status for every application, from received to closed
- Job alerts by role and region
- Consent settings and a one-click request to delete their data
Being open about AI
At the point of applying, candidates are told that their CV is read with AI assistance and that no decision is made automatically. GDPR requires you to explain how personal data is processed, the EU AI Act adds its own transparency rules, and being upfront builds trust as well. If you want an outside view on how personal data moves through the platform, a security and GDPR technical review checks who can access what, and for how long.
Fitted to your process
Temp agencies, executive search firms and HR consultancies each run things differently. A custom management platform follows the stages your team already uses instead of forcing a new method on them.
Frequently asked questions
Does the AI pick the candidates?
Not in what we build by default. The AI reads the CV and fills in the record; the recruiter always makes the call. AI that ranks or filters job applicants is classed as high-risk under the EU AI Act and carries demanding obligations, which need working through before anything of that kind is built.
How long can we keep CVs?
You set the period, based on the purpose and the consent collected. The system records each candidate's consent, warns before it expires and asks them to renew. If they don't, the data is erased or anonymised.
Can our client companies log in too?
They can. Each client sees only its own vacancies and the shortlisted profiles you choose to share, with the personal details that make sense at that stage. They can comment and request interviews inside the portal.
Can vacancies be pushed to other job boards?
Where the other board offers a connection, yes, and applications made there can flow back into your system. For the rest, we generate the advert text ready to paste, with your agency's application link.
How much does a recruitment platform cost?
We quote each platform based on application volume, the number of recruiters and the connections needed. Request a quote
Shall we talk about your project?
Tell us what you have in mind and what you want to achieve.