Beauty & fitness
Class booking for gyms, yoga and pilates studios
For gyms and yoga and pilates studios, we build a class timetable with booking and waiting lists, automatic membership billing and an installable app where each member sees their plan, classes and payments. At the door, a QR code on their phone records the visit. Reception stops juggling sign-up sheets and chasing late payments.
Typical problems
- Group classes fill up in a minute and the waiting list is a sheet of paper at reception
- Collecting memberships by bank transfer means checking payments one by one, every month
- Members who drift away are only noticed when they cancel
- Reformer studios have few spots, so every no-show is a lost place
- The timetable changes whenever instructors go on holiday, and the printed copy is always out of date
Suggested bundle
- Class timetable with booking
- Recurring memberships
- Members' app (installable web app)
- QR code check-in
From booking to class without a word to reception
On Sunday evening, a member opens the app and books Tuesday's 7 a.m. pilates and Thursday's yoga. Thursday is full, so she joins the waiting list. On Wednesday someone cancels and she gets a notification: the spot is hers if she confirms by late afternoon.
On Tuesday she holds her phone to the scanner at the door and the visit is logged. At the start of the month, her membership is collected by direct debit with no payment references sent around. When three weeks pass without a visit, the gym sends a message asking whether a different time would suit her better.
Tools for reception and instructors
- A weekly timetable by room, class type and instructor, with a cap on each class
- A waiting list that moves up on its own when people drop out
- Memberships, class packs and drop-ins, with a report of overdue payments
- Attendance records and alerts for members who have stopped coming
- Fitness assessments and training plans per member
- Instructor cover changes sent to everyone booked on that class
A small studio or a gym with several rooms
A pilates studio with a handful of reformers mostly needs strict booking and a clear cancellation policy. A yoga studio thrives on loyal regulars, workshops and retreats with their own sign-ups. A gym with weights, a pool and group classes needs access control, training plans and a management platform that ties it all together.
Either way, the booking system is the starting point, and the installable web app puts it in every member's pocket.
Frequently asked questions
Can memberships be collected automatically?
Yes, by card or SEPA Direct Debit, on the date you choose. When a payment fails, the system retries and lets the member know, and reception sees a list of who is behind. Freezes for injury or holidays are recorded without cancelling the membership.
Do we need an app in the Apple and Google stores?
Not always. An installable web app sits on the phone's home screen like an app, sends notifications and needs no store approval. If you want offline workout videos or a link to fitness watches, a native mobile app is the better fit.
How does QR check-in work?
Each member has a personal code in the app. A tablet or scanner at the entrance reads it, checks the membership is up to date and marks attendance for the booked class. If you already have turnstiles, we look at connecting to the equipment you have.
Can we sell drop-in classes and class packs?
Yes. Alongside memberships you can sell a trial class, class packs or weekend workshops, paid by card, MB WAY, Apple Pay or Google Pay. Each booking comes off the pack on its own.
How much does this cost for a gym or studio?
It depends on the number of rooms and class types, the kind of app and how you want to bill members, so every proposal is put together by hand. Tell us about your space and we will reply with one. Request a quote
Shall we talk about your project?
Tell us what you have in mind and what you want to achieve.